Intranet Rollout to Academic Depts

Charge

• Develop a Website to support Faculty and Staff to do their jobs.
• To provide Infrastructure to Support College's Best Practices Deliverables .
• To provide intranet to academic departments, not just Dean's office.
• Currently phase will provide "one stop shopping" to help some group of faculty and staff with what they need to do on a regular basis. Goal is to have this phase largely complete this summer.
• A more detailed charge is available on this site.
• Example: The Budget Website

Oversite Team Members

Paul Davis (Dean's office & PM), Dawn Esposito (AEP), Colleen McClenahan (CHEME), Andy Vail (MAE/TAM), Kate Mink from WPG is helping as well. (email them all)

Hot Items

• Current Page Designs (You can also view all the page designs we have developed The E series designs are near final. The version within the series is indicated by the letter at the end of the filename.)
• Intro to Intranet for EH&S Directors (Powerpoint presentation)
• Current Technical Specification (The initial version is posted along with several additional versions commented versions)
• Intranet Discovery meeting documents (held August 1-2, 2005).
• Draft Site Maps
• Taxonomy Materials (The intranet will use a taxonomic navigation model.)
• Additional Meeting and project notes (Particularly see the Project Management directory)
  

Deliverables

• Introduction to the Intranet introduces the specification for the intranet.
• Most recent Power Point introducing the intranet.
• Intranet Discovery Meeting Documents (from August 1-2 meetings)
• Guide for writing process documentation to post to the intranet.
• Answer page outline
• Draft Almanac page outline
• Kick off presentation to Department Managers 2/2/05. We've also posted this as a web page along with the documents that were delivered during the presentation..
• Proposed site maps. These are all out of date at this point, but they give you a flavor of the overall project.
• Full RFP for first phase of Intranet project:
  • Bidding Instructions
  • Scope for Phase 1 Vendor Bid Documents
  • Functional Specification for the intranet provides a much more detailed specification.
    
    

Content and Best Practices Teams Status

• Almanac
• Finance (Purchasing)
  • Taxonomy - Full site drafted, purchasing part complete.
  • Content - Drafted and in review
• Graduate Programs
  • Taxonomy - Draft completed, needs editing (?)
  • Content - In process
• Human Resources
  • Content - One page completed 8/11/05!!! (first content completed for new intranet)
  • Taxonomy - Identified 200+ topics at ~4 different stakeholder meetings. Will be going a "card sort" method to place topics under broader terms for taxonomy in January.
• Safety
  • Taxonomy - Initial Draft completed
  • Content - Will make use of 200 page plus lab safety manual.

Meeting Notes

• Intranet Discovery Meeting Documents (from August 1-2 meetings)
• Other Meeting notes and draft project documents and notes since 1/13/05 have been posted to this directory and it's sub directories. Particularly look at the PM directory (Team Login).

• 1/13/04 -- Day long retreat to develop sitemap and project plan.
• 12/4/04 -- Meeting notes (Cathy attended). Topics database for Intranet.
• 9/15/04 -- Manager's meeting -- Presented draft template for best practices documents, status update
• 9/9/04 -- Team -- Finalized draft of template for best practices documents for manager's meeting. Planned for manager's meeting.
• 8/18/04 -- Team -- Decided to migrate Intranet to CommonSpot
• 7/21/04 -- Team --
• 7/7/04 -- Team -- Finish outline of template
• 6/16/04 -- Team -- Start developing "Best Practice Web Template"
• 6/16/04 -- Presentation to Dept Managers meeting
• 6/4/04 -- Team -- Charge to group, Intranet tool categories, Business needs list, Next Steps
• 5/19/04 -- Team -- 10 minute meeting, didn't cover much...
• 2/11/04 -- Team -- Dev goals & calendar, start specification
• 1/27/04 -- Team Organizational Meeting -- What is an intranet, how does this effort fit with other web initiatives in college and campus.
• 11/20/03 -- Presentation of Existing College Intranet to Dept Mgrs meeting
  
  

Resources

• Site Requirements, PM documents and general notes (Team login)
• Intranet Usability Guidelines Evaluation of a bunch of intranets by Neilson Norman Group.
• Business needs materials from CMS RFP
  • CU Needs for PaperThin (8/24/04)
  • Engineering's Business needs whiteboard photos (12/17/03)
  • Stages of Website Development We found this document from one of our proposals a really useful conceptualization. 12/03
  • University's original RFP. I don't have a copy of this but Eric Frederickson should be able to provide it.
• Common Spot SIG Kickoff Meeting Presentation (1/14/04)
• Paul's Ideas for Admin Systems Governance (for SIGs and other oversight groups) (1/9/2005)
• Materials from the Campus Wide CMS RFP evaluation
  • Vignette CMS and Portal server Presentation for Campus 6/4/04
  • Common Spot CMS presentations for Campus 6/10/04:
    Intro to Functionality | Technical
  • Percussion Rhythmyx Presentation for campus 6/15/04
  • Evaluation Criteria Grid (based on our "definition" of what sort of CMS we want to buy.)
    
• Vignette Colaboration Server (Web-X Presentations for Paul Davis):
  Presentation 1, Presentation  2, White paper
• Student support position description